Convening members in November 2021.
As a non-profit society, the Strathcona BIA is accountable to the Society’s Act. This gives members of the society (those who complete a membership form annually and are members in good standing of the society) the opportunity to put forward proposals and requisition a Special General Meeting (SGM). Sixteen individuals, representing 21 society members-in-good-standing, have signed onto a requisition calling for a SGM to consider hiring an accounting company to review our accounting records and Board of Directors minutes to determine if the SBIA is in compliance with the Income Tax Act, City of Vancouver Bylaws, and our own Constitution. As all the conditions of a requisition have been met under the Societies Act, an SGM has been called for Thursday, November 18th, 2021 at 10am. An official notice of the meeting has been mailed out to all SBIA members.
This will be a virtual meeting.
With the uncertainties of COVID-19 and recent changes to provincial health guidelines, members are being asked to participate in the SGM virtually using a computer/tablet or by smartphone. The virtual SGM will be hosted on Zoom in combination with a voting platform called Lumi.
Here's how to participate in the SGM.
In order to cast a vote at the SGM, we require all members to RSVP in advance. You can do that by emailing email@example.com or calling the SBIA office at 604-258-2727 with your name, business/property holding name, and address by November 15th. Once we’ve confirmed your membership status you will receive a registration email that will include a Zoom meeting link and information on how to join and participate in the meeting. You will also receive voting instructions and a separate link to the Lumi voting platform that is unique to each member. Members who cannot attend can assign another member-in-good-standing to act as their proxy. Please email us to request a proxy form.
Preparing for the 2021 SGM
Review the official meeting package below, including a letter from the SBIA Board of Directors, and member requisition with proposed resolution. The online meeting will take place on Thursday, November 18th with the virtual meeting lobby opening at 9:45am and the SGM to follow from 10:00am-11:00am.
The meeting agenda will be as follows:
- Call to Order, Land Acknowledgement, Introductions & Virtual Instructions
- Adoption of Meeting Rules
- Message from the SBIA Board
- Proposed Member Resolution
Download 2021 SGM Materials
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